MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, September 15, 2008
A meeting of the Board of Selectmen was held this date in the Community Room at the Seal Harbor Fire Station, Seal Harbor, Maine.
Those present included: Chairman Jeffrey Smith, Selectmen Patrick Smallidge, Jean Bonville, Rick Mooers, Town Manager Michael MacDonald; Public Works Director Tony Smith, Fire Chief Michael Bender, Recording Secretary Jennifer McWain, and members of the public. Selectman Charles Bucklin was absent.
I. Call to order.
Chairman Smith called the meeting to order at 6:30 p.m.
Executive Session: Pursuant to1 M.R.S.A. §405.6.A; Discussion or consideration of employment.
It was the consensus of the Board of Selectmen to move the Executive Session to the end of the agenda.
II. Minutes
A. Approval of the minutes for September 2, 2008.
Selectman Smallidge moved to approve the minutes for September 2, 2008 after amending cruise to cruiser, seconded by Selectman Mooers. The motion was
approved 4-0.
III. Appointments and Communications
A. Confirm appointment of John Graves as Director of Finance and Administration, effective September 16, 2008 at a starting weekly salary of $1,057.69.
It was the consensus of the Board of Selectmen to move this agenda item to the end of the agenda after the executive session.
B. Acknowledge receipt of monthly department reports: Fire, Harbors, Town Clerk, Assessing, and Code Enforcement.
No action, acknowledged of receipt of monthly department reports. Selectman Mooers gave positive comments on the Public Works Departments aspects of reporting.
C. Acadia Trust Company follow-up from September 2, 2008 meeting with Board of Selectmen.
No action acknowledgment of the Acadia Trust summary letter.
D. Public Works 7.2 inch rainfall event report.
Public Works Director Smith gave the Board an update on the repairs to the southerly end of Hall Quarry Road; MacQuinn’s was mobilized on Sunday to help with repairs. He will try to cover costs for repairs with the appropriation budget. There was an incredible amount of water in a short period of time Public Works and Wastewater Treatment Plant crews did an excellent job during the rain storm.
E. Letter of appreciation from Summer Resident Association President McGillicuddy.
No action acknowledgment of letter of appreciation from Summer Resident Association President McGillicuddy.
F. Acknowledge receipt of monthly financials, General Ledger, Revenue Detail, and Expense Detail Reports.
No action acknowledgment of financials, Selectman Bonville requested details of debits and credits in the general ledger.
IV. Selectmen Reports
Selectman Bonville was contacted by several summer residents expressing their appreciation of the Board of Selectmen on their willingness to consider moving the annual town meeting date so that more summer residents could attend.
Selectman Mooers relayed positive comments for Hall Quarry residents on the work that the Public Works Department is doing on the Hall Quarry Road.
V. Old Business
A. Discussion with School Committee and Superintendent Staff of Department of Education approval of Alternative Organization Structure (AOC) for island wide education.
Considerable discussion with School Board members Heather Jones, Gail Marshall and Superintendent Liebow. It was suggested to set a public hearing date to October 7, 2008 at the Mount Desert Elementary School. There would be three changes from now with similarities, 1.) To include Trenton, 2.) Creation of Transportation Director at central office and 3.) Budget valuation by central office, each town school remains individual. Selectman Smallidge moved to recommend approval of the Alternative Organization Structure (AOC) for the warrant article for the November 4th referendum election, seconded by Selectman Bonville. The motion was approved 4-0.
B. Approve “Order for Warrant Article 2, Special Town Meeting November 4, 2008 and set public hearing date (recommend October 6, 2008).
After brief discussion the Board agreed to hold the first meeting in October on the 7th and do a combined public hearing with the School Board present on that date.
C. Continue discussion on Winter Emergency Fuel Assistance program.
Selectman Mooers briefly summarized the discussion that he had with Ann-Marie DeRevere from the Neighborhood House encouraging her facility to be the contact for administering the Winter Emergency Fuel Assistance Program. The Board directed Town Manager MacDonald to contact the Neighborhood House and begin designing the agreement and criteria.
D. Authorize transfer of Police 2005 Ford Expedition to Public Works Department as PW Director vehicle and approve release of $5,700.63 from PW Equipment Reserve account # 24-105-00 as replacement for trade-in value for new Police cruiser.
Selectman Bonville moved to approve the transfer to the Public Works Department and release of up to $5,700.63 from the Public Works Equipment Reserve, seconded by Selectman Mooers. The motion was approved 4-0.
VI. New Business
A. Accept donation of building located at 206 Beech Hill Road for use for firefighter training and authorize Town Manager to sign an “Agreement and General Release of All Claims” document with property owner Ruth Hicks.
Selectman Bonville moved to accept the donation of building located at 206 Beech Hill Road for use for firefighter training and authorize Town Manager to sign an “Agreement and General Release of All Claims” document with property owner Ruth Hicks, seconded by Selectman Mooers. The motion was approved 4-0.
B. Authorize Public Works Director to purchase winter salt from Harcross at $89.00 per ton.
Selectman Smallidge moved to authorize Public Works Director to purchase winter salt from Harcross at $89.00 per ton, seconded by Selectman Mooers. The motion was approved 4-0.
C. Authorize Public Works Director to proceed with expanded MDOT Pretty Marsh Road project.
Selectman Mooers moved to authorized Public Works Director Smith to proceed with the expanded Pretty Marsh Road project, release of funds to come at a later date after the MDOT agreement has been amended to reflect the project expansion, seconded by Selectman Smallidge. The motion was approved 4-0.
D. Authorize Public Works Director to proceed with purchase of standby generator for Highway Garage.
Selectman Smallidge and Bonville were not comfortable proceeding with the purchase of a standby generator for the Highway Garage with out several bids to compare. After discussion Selectman Bonville asked Public Works Director Smith to look into repairing the existing unit and solicit bids. There was no motion or vote.
VII. General Issues
None
VII. Other Business
None
IX. Treasurer’s Warrants
A. Approve Treasurer’s Warrant #18 for $1,445,501.02.
Selectman Smallidge moved to approve the Treasurer’s Warrant #18 for $1,445,501.02, seconded by Selectman Bonville. The motion was approved 4-0.
X Executive Session
Executive Session: Pursuant to1 M.R.S.A. §405.6.A; Discussion or consideration of employment.
Selectman Smallidge moved to go into Executive Session at 7:28PM, seconded by Selectman Mooers. The motion was approved 4-0.
Selectman Mooers moved to come out of Executive Session at 7:46PM, seconded by Selectman Smallidge. The motion was approved 4-0.
No action taken.
Confirm appointment of John Graves as Director of Finance and Administration, effective September 16, 2008 at a starting weekly salary of $1,057.69.
Selectman Smallidge moved to confirm the appointment of John Graves as Director of Finance and Administration, effective September 16, 2008 at a starting weekly salary of $1,057.69, seconded by Selectman Mooers. The motion approved 4-0.
Selectman Smallidge moved adjourn the meeting, seconded by Selectman Bonville. The vote was unanimous in favor, meeting adjourned at 7:47PM.
Respectfully submitted,
Rick Mooers
Secretary
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